Successful Event Planning

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Successful Event Planning

Successful event planning might be needed for a child’s birthday party, a company picnic, a child care centre celebration, a school fun day, a sports presentation or a major corporate event. Whatever it is, the same event planning principles will apply.

Bubbling With Energy have been assisting event planners such as parents, volunteers, social club secretaries, professional corporate event planners etc to plan all kinds of events for over 27 years.

Here are some event planning tips to make your next event successful.

What’s your plan?

The earlier you begin planning the better. In fact, from our experience the very best annual events are those where planning starts immediately after the last event.

Planning includes deciding on the event budget, purpose, who’s the audience, and marketing. It also covers what memorable activities will be booked, sponsorship, catering, and the venue.

The planning committee?

Don’t do it all yourself! Even for a family birthday or anniversary celebration you can delegate catering, greeting or cleaning duties to other family members. In fact, some people get annoyed when they are not asked!

Therefore, for larger events you need to develop and manage an enthusiastic committee of finance, marketing, volunteer coordinators, activity bookers, sponsor minders, etc.

Additionally, make sure you track your expenses and activities on an Excel spreadsheet or Project Planning tool.

Event activities

Successful Event Planning includes great activities. The memorable activities you book will depend on the purpose of the event, your audience, and whether it is an indoor or outdoor venue.

For instance, your purpose might be a fundraiser, a community fun day, a product or service brand activation or launch. It might also be a commemorative celebration, a themed activity, an exhibition, or even team building.

Indoor Activities

For indoor events consider entertainment such as roaming clowns, temporary tattoo artists (yes, they do wash off) or face painters.

Alternatively, if you are having a sports theme, Bubbling with Energy can also supply interactive games.  These include the inflatable basketball or soccer shootouts, football passing or the mini golf challenge.

Arcade games are also excellent indoor event ideas.

We also have small jumping castles which can fit into most indoor venues.

Outdoor Activities

For large corporate events and festivals and fetes, consider having carnival rides or a bank of dry or water slides and spectacular obstacles courses. Some of the latter include the Ninja Warrior Challenge (as seen on TV’s The Footy Show), the Extreme Fun Run, the Inflatable Maze, and the Toxic Shock Wipeout Challenge. These exciting names featured in your event advertising will attract visitors. They also add to the memorable experience every successful event planner seeks.

If you really want to go big try the Stunt Jump (yes, it’s a stunt pillow just like those used in high action TV shows or movies).

For school fun days, fundraisers, fetes and festivals consider hiring the famous Dunk Tank or Cash Grabber.

For smaller events, themed kids jumping castles such as Superhero and Disney inflatables are all the rage. They have theme names like World of Disney, Fairy Tale, Teenage Ninja Mutant Turtles, and Justice League.

For adult parties hire the Inflatable Pub, or one of our mechanical bucking bull type devices. The latter are particularly popular at hens and bucks parties and anniversaries.

Planning a Successful Event – Marketing Tips

  • Use every media possible including FaceBook, Instagram, Pinterest, Newsletters, school/parent notices. Ask a sample of potential event visitors how they like to hear about events and follow that advice?
  • Media releases should feature the purpose of the event. For example, if you are raising funds for “Koalas burned in recent bushfires”, feature that in your copy. News outlets will grab emotional content like that.
  • Ask your suppliers, sponsors, and the venue, to feature your event on their websites.
  • Provide copy (including pics) for the “What’s on in XXXX” type websites. Can you imagine how attractive a photo of the Stunt Jump, or one of our large inflatables, will be on those websites.
  • You marketing should continue right up until the event starts. If it is an annual activity, the marketing should continue beyond the event to advertise next year’s activity.

Here is a Forbes magazine article about Marketing Successful Events.

Event Feedback

After the event seek feedback so that you can honestly congratulate your event planning assistants, and also improve it next time.

Automate all the event information so that you don’t have to reinvent the wheel when looking for successful event activities in the future.

Successful Event Planning with Bubbling With Energy

Finally, you’ve heard the expression “We are here to help!”  Well, we are!

Above all, we have the experience, the professional staff, and the widest range of exciting activities to add to the success of your next event. So, contact us now and be safe in the knowledge that we can make your event planning an easier experience.

Bubbling With Energy Entertainment have been in operation for over 27 years.

Contact us for more Successful Event Planning Ideas:

Corporate Customers Ph: (02) 9829 8653 | Private Parties Ph: (02) 9829 8929 or sales@bubblingwithenergy.com.au

Unit 6/14 Stennett Road, Ingleburn NSW 2565
Sydney, Australia

10 More Brilliant School Fete Stall ideas and tips you should try

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10 More Brilliant School Fete Stall Ideas

This Blog follows on from our previous Blog called Brilliant School Fete Stall ideas and tips you should try.  Read it in conjunction with this one.

Need ideas for your school fete or carnival? Choose from these crowd-pleasing activities, marketing strategies and ideas!

1 All Day Ride Tickets

This one ranks highly among the More Brilliant Fete Ideas category. We have seen this done at many school fetes with great success.

Promote the Fete at least a month before the Fete date, and sell advance “All Day Ride” tickets for say $25. This allows ticket holders to ride any fete activity without paying more on the day. For a small fee, Bubbling With Energy can supply wrist bands for the All Day Ticket riders. This will ensure you have some advance funds prior to the event, and also ensures people turn up on the day.

On Fete Day, people can purchase the All Day Ride ticket for a higher price of say, $30.

You will need to set up a Ticket Booth for the event. Set up your own or we can supply it. Note – pre sales also ensure shorter lines at the ticket booth on Fete Day.

2 Food Glorious Food

Food is a great way to extend your fund raising. We have carnival food available such as Fairy Floss, Sno Cones and even a Popcorn machine.

Depending on the demographic of your school population, you can get parents to make (for sale) non messy foods such as spring rolls, samosas, or fish cakes etc, or the traditional sausage on a roll. Sell cans of drinks to go with the food.

3 Donation Bucket

Roster volunteers to stand at the entrance/exits of the Fete with a donation bucket to collect extra gold coins.

4 Performers

Here’s another brilliant fete stall idea. Invite a local dance group(s) to perform at the event and maybe set up a stall to advertise their dance group. This ensures more parents and family members come along. It’s also great for your pre Fete advertising.

5 Inflatable and Obstacle Course Sponsors

Invite say, a local Fitness Club to sponsor an inflatable jumping castle or obstacle course. We can attach their velcro backed signage to the amusement device they are sponsoring. As an added bonus, you can offer that they can do a fitness demonstration at the event.

Do ensure that any sponsors are acknowledged in event publicity.

6 Local Community Groups

Invite the local Scouts or Guides, Surf Lifesaving, and St Johns Ambulance to set up Recruitment Stalls at the Fete. They can do demonstrations of their particular activities e.g the St Johns or Surf Lifesaving volunteers can demonstrate how to use a defibrillator. Maybe the Scouts and Guides can teach dads and mums how to do a truckies hitch (a brilliant knot for tying loose materials to the family trailer).

All these extra people add to the excitement and fund raising opportunities of the event.

7 Amaze with the Maze

This is another brilliant fete idea. During Halloween a local school set up our Inflatable Maze as a Halloween Maze. You can guess what scary scenes were depicted in the maze dead end zones (excuse the pun). Depending on your event theme, it could be set up as an Australiana Maze, a Christmas in July Maze, a Learning Maze etc. It’s only restricted by your schools imagination.

8 Sports Skills Arena

Also under the more brilliant fete ideas category is a Sports Skills Arena. Children in your school undoubtedly play soccer, rugby league, basketball or even golf. Check out these Sports Inflatables which test the skills and stamina of your budding world champion players.

For the older event visitors, charge them to rodeo ride the mechanical bull, or any of our other “Mechanical” devices. All of these rides can have sponsors signage featured on them.

9 Sydney Water Stall

Invite Sydney Water to set up a stall to promote better water usage such as 4 minute showers. Maybe they will provide free water bottles.

10 Lucky Dip

What would a Fete be without a Lucky Dip? If you don’t want to make up your own, companies like Blueberry Express can supply Lucky Dip prizes. Set a reasonable fee for a dip in the Lucky Dip. Ensure you have a few larger prizes in there e.g a movie pass, a meat tray sponsored by a local butcher, a bottle of wine sponsored by the local bottle shop.

 

Bubbling With Energy Entertainment https://www.bubblingwithenergy.info/ , have been in operation for over 27 years.

Contact us for More Brilliant Fete Ideas:

Corporate Customers Ph: (02) 9829 8653 | Private Parties Ph: (02) 9829 8929 or sales@bubblingwithenergy.com.au

Unit 6/14 Stennett Road, Ingleburn NSW 2565
Sydney, Australia